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Veloxic Empire Departmental Organisation

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Synision is not online. Synision
Joined: 02 Apr 2014
Total Posts: 443
17 Jul 2016 03:04 PM
═────╡Veloxic Empire Departmental Organisation╞────═

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═────╡Table of Contents╞────═

1 – Introduction
2 – Department Descriptions
3 – Department Ranks
4 – Department Committees
5 - Links

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═────╡Introduction╞────═

Departments are key in the running of Veloxic Empire. Departments take decisions on issues that arise in their jurisdiction and involve the members of Veloxic Empire in the running of the group.

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═────╡Department Descriptions╞────═

Progression Department:

The progression department is concerned with the training and progression of the members of Veloxic Empire. They make sure training’s and training like events (such as spars) are running smoothly. They also make sure that officers and high ranks are hosting training’s correctly.

The progression department can create and alter rules and regulations for trainees and training hosts in order to make sure the training’s are as effective as possible.

The progression department is classed as internal affairs.


Justice Department:

The justice department deals with rule breaking by members and high ranks in Veloxic Empire. They decide the appropriate punishment for each crime and in some cases decide what constitutes a crime.

The justice department also deals with a lot of accusations and disputes, deciding who is in the right and whether to punish the accused. The members of the justice department can form a court in some cases to decide on major disputes.

The justice department is classed as internal affairs.


Community Department:

The community department deals with the concerns of the wider membership of Veloxic Empire, they are extremely important as they keep the high ranks of Veloxic Empire in touch with the members.

The community department organises events for the community such as game nights and tournaments where the community can relax and have a good time. The community department can also address concerns of members if they do not fit neatly into another department, these concerns can be forwarded to a high rank or high command meeting.

The community department is classed as internal affairs.


Diplomacy Department:

The diplomacy department deals with forming and maintaining alliances with other clans. This department can consider sending alliance requests to other clans and consider alliance requests sent to Veloxic Empire.

The diplomacy department is also at the forefront of maintaining good relations with current allies, leader of the diplomacy department usually take up positions as diplomats in allied groups and host joint events.

The diplomacy department is classed as external affairs.


Warfare Department:

The warfare department deals with incoming warfare declarations and considers declaring war on other clans. When Veloxic Empire is declaring war or accepting a war declaration the warfare department plays an important role in drafting the terms on which the war should be fought.

During peacetime the warfare department is also responsible for making sure raids and defences are running smoothly. They can create and alter regulations at the fort and they can also recommend that high ranks prioritise certain clans when raiding.

The warfare department is classed as external affairs.


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═────╡Department Ranks╞────═

Affairs Director:

There are three affairs directors in Veloxic Empire and only two are concerned with the running of departments, these are the Director of Internal Affairs and the Director of External Affairs.

The affairs directors make sure all the departments under their jurisdiction are running smoothly and are being effective in their work. The affairs directors can also help make decisions in their department.

An affairs director holds the rank of H4 in Veloxic Empire and is appointed by the Harbinger of Veloxic Empire, before appointing an affairs director the Harbinger must first run their choice past the Emperor who can veto the appointment or accept it, if the appointment is vetoed the Harbinger must find another candidate.


Department Head:

The department head is responsible for running their department effectively. They chair departmental meetings and give reports on the progress of their department at high command meetings.

A department head holds the rank of H3 in Veloxic Empire and is appointed by the relevant affairs director, before appointing a department head the affairs director must first run their choice past the Harbinger who can veto the appointment or accept it, if the appointment is vetoed the affairs director must find another candidate.

Divisions also have a head who is ranked H3 in Veloxic Empire and is responsible for running the division.


Department Assistant:

Each department has two assistant heads, one senior and one junior. The assistant heads assist the department head in running the department. They can also take over running the department if the department head is absent. If the department head cannot attend a department meeting an assistant head may take their place as chair.

As the names suggest the senior assistant head takes over first if the department head is absent, if both the department head and senior assistant are absent the junior assistant may take over the running of the department.

A senior assistant head holds the rank of H2 in Veloxic Empire whilst a junior assistant head holds the rank of H1 in Veloxic Empire. An assistant head is appointed to a department by the department head, before appointing a department assistant the department head must first run their choice past the relevant affairs director who can veto the appointment or accept it, if the appointment is vetoed the affairs director must find another candidate.

Divisions also have a senior assistant and a junior assistant who are responsible for assisting the division head in the running of the division.


Department member:

Once a member of Veloxic Empire reaches the rank of E5 they are able to join a maximum of one internal affairs department and one external affairs department. Department members can propose new ideas and make suggestions on how the department should be run.

In order to join a department a member of Veloxic Empire should apply to the relevant department head or assistant, they should also join either the internal affairs or external affairs group, dependant on which department they are applying for.

Normally when members apply to join departments they will be accepted, if they are rejected for whatever reason the department head/assistant should inform them as to why they were not accepted.

For divisions the membership of that division fulfils this role.

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═────╡Department Committees╞────═

Department committees are made up of the department’s head, the departments assistants and the departments members. The department head chairs committees whilst the department assistants act as vice chairs that can chair committee meetings in the absence of the department head.

Committee meetings should be called regularly, in these meetings department members can raise any concerns they have with the actions of the department and can also propose rule changes that could be made.

Committees can vote on whether to enact a proposal. Some minor decisions can be enacted immediately after a committee vote whilst other major decisions will be forwarded for a vote at a high command meeting.

In the case of the department of justice the committee can form a court to rule on disputes that have been brought to their attention.

In the case of divisions the literal membership of that division should form that divisions committee.

Committee decisions can be overruled by the agreement of the department head and both department assistants, or by the agreement of the department head and the relevant affairs director or by the Harbinger or by the Emperor or by a high command vote.

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═────╡Links╞────═

Internal affairs:
https://www.roblox.com/My/Groups.aspx?gid=2764244

External affairs:
https://www.roblox.com/My/Groups.aspx?gid=2741039

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